Civic Stage

Bergen, Norway, 6-8/10/2026, Partners 'kick-off' meeting

CIVIC STAGE 

Citizenship-, Identity-, European Values-, Inclusion-, and Community development
through Societal Participatory Theatre Activities in a Global Europe

a HORIZON-CL2-2025-01 Project /  Culture, Creativity and Inclusive Society - 2025
Topic: HORIZON-CL2-2025-01-DEMOCRACY-10 /  HORIZON Research and Innovation Actions

Bergen Norway, 6-8/10/2026 

Partners 'kick-off' meeting

The Consortium

1. Western Norway University of Applied Sciences (HVL), Norway: As the coordinator, 
2. The University of Auckland (UOA), New Zealand
3. Royal Holloway, University of London (RHUL), UK
4. International Drama/Theatre and Education Association (IDEA) 
5. Hellenic Theatre/Drama & Education Network (TENet-Gr), Greece
6. Citoyenneté jeunesse (CJ), France 
7. InSite Drama, Czech Rerublic 
8. The Regional Directorate of Education of Peloponnese (REDP) Greece
9. The Centre for Education Development (ORE) Polland

DAY 1: 6 October, Campus Kronstad, Bergen Room M408
08:45 Participants arrival and signature of participant list (Coffee and fruit)
Session 1.1: Welcome and opening. Session chair: Project Coordinator (PC)
09:00 – 09:10 Welcome by the Project Coordinator, Adam Cziboly
09:10 – 09:20 Welcome by Hege Gjerde Sviggum, Head of Department, Department of Arts
09:20 – 09:45 Re-cap of project key elements: objectives, KERs, expected impacts, infographics (PC)
09:45 – 10:15 Presentation by Caroline Ibanez Vila, Project Officer of European Research Executive Agency, including 5 min. for Q&A (digital presentation)
10:15 – 10:35 Re-cap of project key elements cont.: Gantt, deliverables
10:35 – 10:50 Coffee break
Session 1.2: Getting to know the consortium. Session chair: Project Coordinator
10:50 – 11:50 Introduction of the Consortium members and their teams
- Presentation of institution
- Key personnel and key competencies
- Expectations from the project (~ 5 min. per beneficiary)
11:50 – 12:15 Re-cap of project key elements cont.: milestones, risks
12:15 – 13:15 Lunch break
Session 1.3: Fostering shared understanding and collaboration. Session chair: Project Coordinator + Project Manager
13:15 – 14:30 Work Package I (WP 1, WP2, WP3, WP4 leaders)
Initial WP work plans with focus on the first 6 month – Presentation by WP leaders, followed by discussions in plenum (Review of WPs, responsibilities, deadlines, synergies, interdependencies and partner contributions)
14:30 – 14:45 Coffee break
14:45 - 16:00 Work Package II (WP5, WP6, WP7-8 leaders)
Initial WP work plans with focus on the first 6 month – Presentation by WP leaders, followed by discussions in plenum (Review of WPs, responsibilities, deadlines, synergies, interdependencies and partner contributions)
16:00 – 16:15 Expectations and background for the project and shared vision for impact.
16:15 End of the 1st day
19:00 Project dinner at Marg&Bein

DAY 2: 7 October, Campus Kronstad, Bergen, Room M408
Session 2.0: General Assembly (chair: Project Coordinator)
09:00 – 09:45 Setting of the General Assembly and Steering Committee (PC)
NB: Agenda for the General Assembly here: CIVIC STAGE GA#1 Agenda_7_Oct_2026_Bergen.docx
GA meetings are open for all; but only the GA members (one person per partner) speak on behalf of the partner and have voting rights.
Session 2.1.: Robust management for a successful project. Session chair: Project Manager
09:45 Participants arrival and signature of participant list (Coffee and fruits)
10:00 – 10:15 Welcome - Christine Øye, Pro-rector for research, Research department
Summary Day 1
10:15 – 10:45 WP9-10 Management (PC, PM, and Financial Manager, Western Norway University of Applied Sciences)
- Reporting (internal reporting and reporting to the EC)
- Lump sum
- Management structure, why is effective coordination and management so important
- Meeting schedule for General Assembly, Executive Board, Work Packages: Discussion: Frequency, format, length and place of meetings
- Risk management
10:45 –11:00 Coffee Break
11:00 - 11:30 Data Management and Storage / FAIR principles. Personal Data and Research Ethics (Western Norway University of Applied Sciences), including 10 min. for Q&A
11:30 – 12:00 WP9-10 Management cont.
12:00 - 13:00 Lunch
13:00 – 13:15 Group Picture
13:15 – 13:45 WP9-10 Management cont.
13:45 – 14:00 IPR and exploitation
14:00 – 14:30 Exploitation, Communication and Dissemination: Initial plan, communication platforms, logo, website, SoME
14:30 -14:45 Short break
14:45 -16:00 Presentation of relevant projects and activities from partners
19:00 Self paid dinner at Bergen Street Food

DAY 3: 8 October, Campus Kronstad Bergen, Room M408
08:45 – 09:00 Participants arrival and signature of participant list (coffee, fruit)
09:00 – 09:15 Summary Day 1-2
Session 3.1.: Stakeholder engagement and impact. Session chair: Project Coordinator with support of Project Manager
09:15 – 10:15 Discussion. Stakeholder engagement and policy feedback.
Key principles and tools for maximizing quality and impact.
- Do's and don'ts in Horizon Europe projects. Success factors and requirements for a smooth
project. Examples of issues and challenges
- Quality assurance plan for Deliverables
- EC guidelines on the use of AI and genAI in a responsible way
10:15 – 10:30 Coffee break
Session 3.2.: Planning the next steps. Session chair: Project Coordinator
10:30 – 10:50 Presentations from sister projects CITADEL and DEMOCREATE
10:50 - 12:00 Deliverables, KPIs and KERs revisited
- Overview KPIs and KERs
- First tasks that start month 1
- First set of deliverables
- Next steps for individual WPs
- Planning of WP and task meetings
12:00 – 12.15 Summary Day 3 including key tasks, actions, decisions and deadlines
12:15 – 13:00 Take away lunch and farewel